Power Points Completion. Wedding Project Manager Need ASAP Please Review the Instruction Carefully. Need Asap I have attached the required Word Doc for th

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Please Review the Instruction Carefully. Need Asap

I have attached the required Word Doc for the Project. (Wedding)

I have also attached the Power Points Slides.  Most of it are complete.

Need the following required.

Quality Control

Project Resource

Communication Matrix( Project Procurement Mgmt)

Risk Breakdown

Stakeholder mgmt

I prefer less words/no words in slides/ Graph snd pic as mention in other slides same.

A&Z’S WEDDING PLAN 1

2



















Final Project : A&Z’S Wedding Plan

MGMT385 CP2A: Business Project Management

Instructor:

Feb 28, 2022






INTRODUCTION

The job under analysis is a wedding planning project that lasted for 6 weeks, the wedding day ceremony is on 07/30/ 2022 at 12:30 PM . The concerned couple chose to hire a wedding planner due to the short constraint of time so the couple requested all-inclusive full service from planning to closing by utilizing mostly our contractors. This wedding project is divided into 6 main sections: venue, food, wedding attires, entertainment, accommodations and transportations and each section task sub-task.



PROJECT PLAN SCOPE

PROJECT NO.

DATE SUBMITTED

123456-78

06//10/2022

PROJECT OBJECTIVES

A&Z Wedding is set to be held on 07/30/2022. The couple requested all inclusive full service for their luxury wedding by utilizing our contracted vendors due to short time for the project.

Project duration: 6 Weeks

Budget: $100,000

Guest: 250

The bride and groom have chosen the theme and color of the wedding, forever classic white, black and gold with white rose decorations (heavy rose decoration preferable), candles and lights.



Step 1. Project Deliverables

DELIVERABLE NO.

DESCRIPTION

Wedding Project

Two project managers will design, plan, monitor, execute and evaluate the project.

Wedding Venue

Choose Wedding Venue ( Currently, The Ritz-Carlton Terrace and Ballroom are preferable)

Bride’s Wedding Dress

Vera Wang Dress (Requested)

Groom’s Suit

Balani Custom Clothier (Requested)

Wedding Bands

Best men and Bridesmaids’ Attire

Invitation

Photographer and Videographer

Bridal/Ceremony , Aerial Drone and Photo Album

Transportation

Limousine for bride, groom, bridesmaids, best men and bride and groom parents. Cars for out-of-town guests

Decoration

White peonies and roses, lights candles and greenery

Food

Liquor

Champagne, White and Red Wine and Beer

Wedding Cake

5 Tier Cake for 250 -300 People and Per Slice ($10 – $12)

Music band

Local Cover Band

Musical band

Classic Musicians from Denver Performing Art

DJ and MC

Wedding Supplies

Stationaries, tables, linens and chairs and other decorations to rent and buy

Audio/Visual needs

Make-up

Security Additional Staff

Guest List

Decide on guest list

Insurance

Likely to be enrolled

Reception



Step 2. Work Breakdown Structure

Step 3. Out of Scope

This project will NOT accomplish or include the following:

Marriage License

Rehearsal Dinner

Honeymoon Planning



Step 4. Project Constraints

PROJECT START DATE

06/20/2022

LAUNCH / GO-LIVE DATE

07/30/2022

PROJECT END DATE

07/30/2022

LIST ANY HARD DEADLINE(S)

07/30/2022

LIST OTHER DATES / DESCRIPTIONS OF KEY MILESTONES

Reserve reception hall to accommodate 250 people – 06/27/2022

Select Wedding Decoration

BUDGET CONSTRAINTS

Budget Limit: $100,000

QUALITY OR PERFORMANCE CONSTRAINTS

Parking situation/facilities to accommodate at least 100 cars

Dance floor must be large enough to accommodate guests

Limousine transportation for bride and groom and wedding party

Photographic equipment must be able to handle black and white and color pictures both outdoors and indoors in all lighting situations (sun, dark, artificial light)

Video must be available on both VHS and DVD

Alternate cocktail hour facility must be ready in case of rain

Microphone and loudspeakers required for DJ, Best Man speech

EQUIPMENT / PERSONNEL CONSTRAINTS

Video must be available on both VHS and DVD

Microphone and loudspeakers required for DJ, Best Man speech

REGULATORY CONSTRAINTS

Hall must be legally able to accommodate the amount of intended guests






Step 5. Milestones and Key Schedule

WEEK 1

06/20/2022

06/24/2022

• Work on the budget and approximate number of guests.

• Book the venue

• Decide on who you’d like to have as your guests, including your maid of honor and best man.

• Begin shopping for your wedding gown/dress.

• Send your save-the-date.

• Start preparing the text of the invites: print out directions to the venue, and hotel(s) for guests, compile a list of area information and things to do for the guests.

• Start thinking about the theme/feel of your wedding.

WEEK 2

06/27/2022

07/01/2022

• Select Menu and Book your caterer.

• Book the pastor/priest/ celebrant.

• Book DJ, photographer, videographer, florist, musicians and wedding band.

• Decide on your wedding invitations, invitation envelopes and thank-you cards.

• Send your invitation and hire a calligrapher if desired.

• Research and choose one or more bridal gift registry.

• Order your wedding dress.

• Order other bridal accessories – shoes, gloves and veil.

• Choose your bridesmaids and ushers.

• Begin shopping for bridesmaids’ dresses.

WEEK 3

07/04/2022

07/08/2022

• Select and purchase wedding favors.

• Purchase any desired ceremony and reception decorations – candles, vases, aisle runner, signs, bunting, etc.

• Start researching wedding cake pictures and local bakeries for ideas.

• Book your honeymoon and verify that you have any necessary travel documents including passports and visas.

• Book hotel rooms or arrange other accommodations for out-of-town guests.

• Reserve transportation for wedding party.

WEEK 4

07/11/2022

07/15/2022

• Order outfits for the groom and ushers.

• Meet with your caterer to decide exactly on the menu and decide on your alcohol.

• Meet with your celebrant to discuss ceremony details, wording and wedding vows.

• Select wedding readings.

• Order your wedding cake.

• Arrange an appointment with the hair/make-up artist for a trial

• Buy thank-you gifts for guests, flower girl and ring bearer.

• Shop for a gift for a new spouse/husband-to-be.

• Contact a florist and decide on the bouquets and centerpieces.

• Select and purchase wedding rings, and have them engraved if desired.

• Book any other specialty services –fireworks

WEEK 5

07/18/2022

07/22/2022

• Have ceremony programs printed.

• Purchase a guest book, pen and other wedding accessories including cake knife, cake topper, ring pillow, etc.

• Book appointments to have your hair, make-up and nails done on the day of the wedding.

• Create a seating chart for the reception and make table numbers and place cards (or have your calligrapher work on these).

WEEK 6

07/25/2022

07/29/2022

• Contact your caterer with a final guest count.

• Create a timeline of events for your wedding party.

• Confirm your arrangements with all the suppliers.

• Confirm lodging reservations for out-of-town guests.

• Plan a bridal luncheon or dinner with your bridesmaids.

• Pick up wedding bands and make sure the fit is good.

• Schedule a final wedding dress fitting.

• Make sure the ushers know their tasks.







Step 6. Updated Estimates

Estimate the hours required to complete the project.

200 Hours



Step 7. Approvals

STAKEHOLDER NAME & TITLE

ROLE OF STAKEHOLDER / APPROVER

DATE SUBMITTED FOR APPROVAL

DATE APPROVAL RECEIVED

Richa

Sponsor

06/10/2022

Azjargal

Bride

06/10/2022

Zaya

Groom

06/10/2022

Parents of the Bride

Escort the bride down the aisle

Give Speech

Parents of the Groom

Give Speech

Reception Hall Manager

All Vendors

Ceremony Leader

Best Men/Best Women

Flower Girls/ Ring Bearer

Wedding Planner



Constraints: Project Start Date: 06/20/2022

Project End Date: 07/30/2022

Budget not to exceed $100,000

Time frame not to exceed 6 weeks

Guests not to exceed 250

Number of additional employees

Location and Venue in desired city



Schedule

With regard to the time needed to complete the project; the team has tight time to prepare for the wedding. The ideal time is usually 12 – 18 months which adds up to 200 – 500 hours in total, but the 6 weeks that the project team has to plan and close the deal. The wedding planners in the group had very strict restrictions about time because the date cannot be changed.

Cost Management

Quality Control


Project Resources

Project Resource Management

Resources entail money, equipment or resources that are required in carrying out wedding activities. Each activity in the wedding requires resources assigned to it.Prior to assigning resources to the project, each individual’s availability needs to be considered. Accessing assets entails information on the type of assets that can be used, when to be used and their accessibility state. As for the case of the wedding, as project managers, we are in charge of thoroughly verifying the quality of the materials required for the event.


Communication Matrix

Communication is, majorly the compelling receiving and sending of information. Sharing the right information concerning the job with the perfect individuals in a compelling ways is crucial in devising a proper plan for the venture. With no communication plans, it is simple for the task supervisor to neglect information or do away with some crucial information. For the event in question, the undertaking will be occurring across committee members and various individuals assigned different activities within the event. Consequently, it could turn out to be incredibly simple for the venture director to prohibit the abroad group from the correspondence except if legitimate correspondence arranging is completed. As the project manager, We would be tasked with ensuring that there is effective communications with various stakeholders at the event.

To sum it all, each activity in the wedding requires resources assigned to it.Prior to assigning resources to the project, each individual’s availability needs to be considered. Accessing assets entails information on the type of assets that can be used, when to be used and their accessibility state. As for the case of the wedding, we will inspect the quality of items needed for the event carefully. Having a proper communication plan is vital since with no communication plans, it is simple for the task supervisor to neglect information or do away with some crucial information. For the event in question, the undertaking will be occurring across committee members and various individuals assigned different activities within the event. For the event in question, the undertaking will be occurring across committee members and various individuals assigned different activities within the event.


Risk Breakdown

​​Risk Register

Risk Event

Likelihood of

Occurrence

L-M-H

Degree of

Impact

L-M-H

Action

Trigger

Risk Response

(Avoid, Mitigate,

Accept, Transfer)

Mitigation Plan,

Step/s

Rain on the wedding day/ Double booked

M

M

Rain continues to fall, with wind gusts exceeding 25 mph.

Two weddings arrive at the same moment.

Transfer

Take photos inside

If there is no wind, the reception hall rolls out an awning to keep guests dry while still hosting an outside cocktail hour

Cocktail hour is relocated indoors in a different room if the storm is too windy or hazardous

Maintain regular communication with the reception hall in the run-up to the event

Ensure that all of your other vendors who may be affected are informed of the plans and agree to them.

Transportation issue

M

M

The automobile breaks down at some point during the journey to the reception

Heavy traffic develops, and many are trapped in gridlock for more than 30 minutes

Accept

Transfers from the wedding party to the bride and groom’s limo or vice versa

Food and liquor run out

L

M

With an hour left, the bar is down to one case of beer

Food is running out with 30 minutes or more before cocktail

hour is scheduled to

end

Transfer

The reception hall manager continuously assesses the quantity left and dispatches personnel to acquire more if necessary

The reception hall manager makes certain that extra food is provided

The reception hall manager starts transporting the component to the reception area a little early

Photographer/ Videographer/ Make-Up artist do not show up

M

M

The photographer fails to arrive 60 minutes before cocktail hour begins

The videographer fails to arrive 60 minutes before the event

The Make-up Artist does not arrive three hours before the event

Mitigate

Bring a digital camera with the maid of honor or best man

Place disposable cameras on each guest table and have the music provider say that attendees should take photographs

Allow the bridesmaids to bring make-up or equipment.

Number of guests exceeds

L

L

Responses not received within a week of the RSVP date

Mitigate

If someone do not respond by phone, call them.

RSVP do not meet minimum requirements/Last minute cancellation

M

M

The total number of answers received by the RSVP date is fewer than the minimum number of guests necessary per reception hall.

Mitigate

Continue to welcome friends and family who were not originally on the list

Make additional invitations for other guests just in case

Equipment Malfunctions

M

H

None of the microphones are operational

The series of videos were created for your guests aren’t playing on the big screens in the ballroom.

Speaker Malfunctions

Mitigate

Before the wedding, have someone take the AV equipment through its paces

Discuss with the planner an alternate plan in the case of equipment failure, such as mixing around the activities on the wedding schedule or having the emcee fill in the gap while the problem is resolved

Event exceeds allotted time

M

H

Five minutes before the official finish time, guests are still on the dance floor

Mitigate

Instruct the provider to make the last dance announcement 20 minutes before the scheduled finish time

15 minutes before the stated finish time, stop providing alcohol.

Intoxicated Guests/ Guests Fight

H

M

Guests start becoming noisy, damaging stuff, and bothering other guests

Mitigate

Bartenders refuse to serve visitors who look to be drunk

Arrange the seating arrangement so that only those who are amicable sit at the same table

Medical Emergency

L

M

Various Medical Conditions

Mitigate

Reception hall manager calls

an ambulance

Project Procurement Management

As wedding planners, we have a one-stop shop where the couples have agreed on everything they need for their celebration, as well as a large number of suppliers, services, and organizations from which we will select all of the materials on the couple’s checklist. We will collect the wedding food materials from caterers and other food providers through our one-stop shop, as well as wedding stationery, adornments, and decorations from our organizations, which are well prepared and extremely effective in delivering all of these materials. Furthermore, our team will supply all services, including photographers, audio visual services, entertainment, and all other wedding-related services. As wedding planners, we have a one-stop shop where you can get anything you need.

Our area managers are responsible for inspecting the quality of all items required for the event. This involves ensuring that all of the items picked for the wedding are of the highest quality. The managers accomplish this by ensuring that all of the suppliers and organizations chosen to provide services, as well as their employees, are well-trained and provide high-quality products and services.

When looking for the best suppliers, we look for companies who have all of their services covered, and we pay for any losses that may occur as a result of this. So, in the event of a malfunction, we’ll make sure we have a working backup. We had to choose vendors who had uniform standards, whose quality and service was quantified and professional, had superb ethics, treated their employees equally, were accountable for every service rendered, and could choose a very magnificent venue that our couple had wished for their guests based on what the couple wanted in terms of their budget. Before selecting these vendors, our project managers had to assess the wedding’s costs and negotiate with the vendors’ preferred third-party suppliers and organizations.

We did not hire contractors to help us plan the wedding because we already had two project managers who did an excellent job of selecting the best vendors. These vendors had workers who offered all necessary services, such as cleaning, dancing, entertainment, photographers, musicians, and invitation providers, among others, and who were highly professional and well-trained in their specialties. All of these individuals guaranteed that high-quality products and services were delivered on time, meeting all of our customers’ expectations as specified in the checklist.

When the wedding is over, the success of the event will be assessed by how thrilled and satisfied the attendees were, which will be determined through the mouth-talking portion of the wedding from some of the guests there. After the project team shows to the manager that everything was luring and appealing, and the final paperwork between project planners and vendors is completed, determining the wedding success assures the project managers the responsibility of signing off all the vendors who had been employed for the wedding.

Project Stakeholder Management.

The project will be carried over the course of , with a
$100,000
budget and a guest list of no more than 250
individuals. During the wedding and reception, the budget is meant to guarantee that all guests are entirely happy. At that point, the project team will be given duties to guarantee that the venture’s outputs are as enticing as possible. All third-party vendors must provide their own employees, and there are two project managers. The project managers will be in charge of negotiating the best prices with all third-party providers while overseeing the whole wedding planning process.

We accomplished this by compiling a list of all project stakeholders as well as information on how they would be involved in the planning process in the stakeholder register. All these included where all of the security personnel and administrators would be stationed in the venue, how the invitation card suppliers were to supply the cards, how and when the caterers were to arrange themselves, how the valets were to arrange the parking, which songs the musical band was to play at all stages of the wedding, the type of make-up and hair styles that were to be done on the couple, and when all of the wedding materials, including foods, flowers, and adornments, were to be delivered. The register also entailed all the possible involvements of all the suppliers in ensuring all the guests are well satisfied a

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